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PROJECT MANAGER ASSISTANT

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JOB DESCRIPTION

The project manager assistant provides administrative, organizational, and operational support to the project manager. They participate in planning, monitoring, and reporting project activities, communicate with team members and external collaborators, and assist in coordinating resources, timelines, and documentation.

WORK ENVIRONMENT

The assistant works indoors with artificial lighting, using a computer, telephone, mobile phone, copier, and scanner. Most of the work is done in an office, but some tasks take place outside the office at meetings, workshops, and other project events.

Typical work environments include:

  1. Company offices executing projects (construction, IT, marketing, manufacturing, EU projects, etc.)
  2. Consulting agencies and non-governmental organizations
  3. A mix of office and field work (depending on the type of project)
  4. Standard working hours, but with possible tight deadlines and stressful periods

REQUIRED SKILLS AND QUALITIES

Technical skills:

  1. Fundamentals of project management (e.g., Gantt charts, WBS, budgeting)
  2. Use of tools like MS Project, Excel, Trello, Asana, Jira
  3. Preparing reports, meeting minutes, and project documentation
  4. Knowledge of basic financial and administrative procedures

Personal qualities:

  1. Organization and precision
  2. Communication skills and team spirit
  3. Meeting deadlines
  4. Proactiveness and willingness to learn
  5. Flexibility and adaptability

JOB CONTRAINDICATIONS

  1. Significant cognitive difficulties affecting planning, organization, and multitasking
  2. Lack of concentration and attention to detail
  3. Severe visual impairments preventing computer and document work
  4. Psychological disorders that hinder teamwork, communication, and decision-making
  5. Resistance to technology and digital tools

MARKET COMPETENCIES

  1. Time and priority management
  2. Communication and teamwork
  3. Digital literacy and use of project management tools
  4. Analytical thinking and problem-solving
  5. Understanding the fundamentals of the project cycle (planning, implementation, evaluation)
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